OPEN UNTIL FILLED

Primary Purpose:

Work under close supervision and follow established procedures to maintain accounting records and process accounts payables according to standard accounting procedures.  Assist in the procurement of material and equipment for the district.  Work under close supervision and follow established purchasing procedures to process bids and purchase orders. 

Qualifications:

Education/Certification:

High School diploma or GED

Special Knowledge/Skills:

Knowledge of procedures for purchasing and invoicing supplies and equipment.

Knowledge of basic accounting procedures.

Ability to use personal computer and software to develop spreadsheets, databases and do word processing

Ability to work with numbers in an accurate and rapid manner

Ability to  analyze and organize a complex filing system of bid-related documentation.

Proficient in keyboarding, 10 key numerical data entry, and file maintenance.

Effective organizational, communication, and interpersonal skills

Experience:

1-2 years school accounting-related experience at clerical level.

Major Responsibilities and Duties:

Accounting/Purchasing

Receive and process for timely payment of accounts payable invoices, requisitions, purchase orders, receipts, and vendor information.  Verify invoices and purchase orders to ensure completeness and accuracy prior to payment

Detect and resolve problems with incorrect orders, invoices, and shipments as needed

Process bids and purchase orders as directed and in accordance with established procedures

Assist with the preparation of bidding documents,  including notice and instruction to bidders, specifications, and proposal forms

Contact vendors to check on supply and equipment availability, invoices, purchase orders, contracts, and other issues as directed

Prepare and maintain vendor database and bidder lists

Data Entry:

Input data into accounting system

Records and Reports:

Prepare correspondence, forms, manuals, reports, purchase orders and payment authorizations following district standards and requirements

Compile, maintain, and file all reports, records and other documents as required 

Maintain vendor files and set up new accounts and make changes as they occur

Other:

Receive incoming calls, answer questions, and direct calls to the proper party

Supervisory Responsibilities:

None

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used:  Standarde office equipment including personal computer and peripherals

Posture:  Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion:  Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching 

Lifting:  Occasional lifting and carrying 

Enviroment:  May work prolonged or irregular hours

Mental Demands:  Work with frequent interruptions; maintain emotional control under stress